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Welcome to the KidKare Knowledge Base

  • Home
  • Glossary
  • Release Notes
    • May 2022
    • April 2022
    • January 2022
    • December 2021
    • November 2021
    • October 2021
  • Support
    • Reset Your Password
    • Subscribe to System Status Updates
    • Scheduled Maintenance Windows
    • Use the Live Chat Feature in KidKare
    • Troubleshoot Login Issues
    • Troubleshoot Report Generation Errors
    • W-10 and Other Reports with Mismatched Invoice Totals
  • Get Started
    • [VIDEO] Introduction to KidKare for Providers
    • [VIDEO] Introduction to KidKare for Sponsored Centers
    • Navigate KidKare
    • Set Display Settings
    • KidKare Features for Sponsored Centers
    • KidKare Features for Independent Centers
    • Add a KidKare Shortcut to a Mobile Device
    • Add Shortcut on a Desktop Computer
    • Disable Private Mode (iPhone/iPad)
  • Home Providers
    • Español
      • Para Español
      • [VIDEO] Introducción a KidKare
      • [VIDEO] Inscripción de un niño
      • [VIDEO] Registrar una comida
      • [VIDEO] Enviar a patrocinador
    • Manage Your Account
      • Reset Your Password from My Site
      • Edit Provider Details
      • Update Your Payment Information
      • Cancel Your Accounting Subscription
      • Sign Desk Reviews Electronically
    • Enroll & Manage Participants
      • Enroll Participants
        • Enroll a Participant
        • Enroll New Participants with eForms
        • [VIDEO] Work with eForms
        • [VIDEO] Completing eForms Onsite
        • Approve eForms
        • Generate Submitted Forms
      • Manage Participants
        • Filter & Sort the Participant List
        • Edit Participant Enrollment Information
        • Upload Participant Photos
        • Access, Record, and Print Immunization Records
        • Withdraw a Participant
        • Reactivate Withdrawn Participants
    • Manage Attendance
      • Add and Edit Check In and Out Times
      • Record Temperatures During Check-In
    • Manage Meals & Menus
      • Record a Meal
      • Delete a Meal
      • Create a Reusable Menu
      • Copy and Paste a Month of Menus
      • Schedule Menus
      • Print Scheduled Menus from the Calendar
    • Manage Calendars
      • [VIDEO] Use the Provider Calendar
      • [VIDEO] Use the Participant Calendar
      • Mark School Out
    • Manage Claims
      • Send Claims to Your Sponsor
      • View Claims
    • Manage Messages
      • Send Messages
      • View Received Messages
      • View Sent Messages
      • View Message Reports
      • View & Update Contacts
    • Reports
      • Accounting Reports
        • About Accounting Reports
        • Print an Account Statement
        • Year-End Tax Reports
        • Print the ePay Settlements Report
        • Understand Form 1099-K
        • Print W-10s for Payers
      • Participant Reports
        • Print an Enrollment Form
        • Emergency Contact List Report
      • Claim Statement Reports
        • Print the Tax Report
      • Meals and Attendance Reports
        • Print the Food Served Report
        • Print the Verify In/Out Times Report
        • Print the Attendance Detail Report
        • Print the Claimed Foods and Attendance Report
      • Menu Planning Reports
        • Print Scheduled Menus
      • Review Reports
        • Print the Review Report
      • Worksheets
        • Print an Enrollment Renewal Worksheet
        • Print a Blank Enrollment Form
    • Recorded Webinars
      • [VIDEO] KidKare Basics
    • Resources
      • CACFP Product Calculator
      • USDA Links and Resources
  • Centers
    • Manage Your Account
      • Log in to KidKare
      • Clear Sample Data
      • Update Center Settings
      • Enable Grain Ounce Equivalents
      • Enable Individual Infant Menu Reporting
      • Require Attendance Certification
      • View Your Account Information
      • Find Your Client ID
      • Update Your Site Details
      • Update Your Subscription Information
      • Cancel Your KidKare Subscription
    • Add & Manage Users
      • Add Users
      • Manage User Accounts
      • Set User Permissions
      • Reset User Passwords
    • Enroll & Manage Participants
      • Enroll Participants
        • [VIDEO] Add Participants Online Using eForms
        • [VIDEO] Import Participants
        • [VIDEO] Add Participants Manually
        • Activate Pending Participants
      • Use eForms
        • Understand eForms
        • [VIDEO] Work with eForms for Sponsored Centers
        • Add a Signature for eForms
        • Customize eForms Email Templates
        • Update Guardian Email Addresses
        • Send Invitations
        • View Enrollment Status
        • Resend Invitations
        • Cancel Invitations
        • Complete eForms Onsite
        • Mark Forms as Manually Completed
        • Approve eForms
        • [VIDEO] Approve & Renew eForms
        • Export Enrollment Renewal Data
        • Run Enrollment Reports
      • Manage Participants
        • View Participants
        • Add Photos
        • Edit Participant Details
        • Edit Participant Schedules
        • Manage Participant Contacts
        • Manage Infant Information
        • Manage Participant Schools
        • Manage Allergies/Conditions
        • Withdraw a Participant
        • Print Participant Details
      • Record Attendance
        • [VIDEO] Record Attendance and Meal Counts
        • Use Select All to Record Meal Counts
        • Record Temperatures with Daily Attendance
        • Correct Daily Attendance
    • Manage Food & Menus
      • Manage Foods
        • Review the Milk Audit
        • Manage Food Categories
        • Add and Edit Foods
        • Remove Foods
        • Export Your Food List
        • Manage Food Rules
        • Manage Grains Ounce Equivalents Calculations
      • Manage Your Menus
        • [VIDEO] Record Daily Menus
        • Record Individual Infant Menus
        • [VIDEO] Estimate Attendance
        • Record Actual Quantities Served
        • Record Leftover Quantities
        • Override Ounce Equivalents Calculations
        • [VIDEO] Create Menu Templates
        • Manage Menu Templates
        • Print Individual Infant Menus
      • Manage the Menu Calendar
        • Understand the Menu Calendar
        • Copy & Paste Menus
    • Manage the Calendar
      • Manage School Out Days
    • Process & Manage Claims
      • Sponsored Centers
        • Submit Claims to Your Sponsor
        • List Claims
        • View Claim Detail
      • Independent Centers
        • Calculate Claims
        • Recalculate Claims
        • Adjust Claim Counts
        • Mark Claims as Submitted
        • Record Payments from the State
        • Delete Claims
        • View Claim History
        • View the Claim Change Log
      • Error Codes
        • Error Codes 1-33
        • Error Codes 38-71
        • Error Codes 72-105
        • Error Codes 106-109
    • Manage Expenses
      • Understand Expenses
      • Manage Vendors
      • Enter Expenses
      • View Expenses
      • Export Expenses
      • Print Expenses
    • Manage Messages
      • Send Messages
      • View Received Messages
      • View Sent Messages
      • View Message Reports
      • View Contacts
    • Reports
      • EasyPay Reports
        • Print Form W-10
        • Print the Other Income Report
        • Print the ePay Settlements Report
        • Print a Statement of Account
        • Print the Statement of Itemized Payments Report
      • Participant Reports
        • Blank Enrollment Forms
        • Participants Not Claimed Report
        • Participant Roster
        • IEF List
        • Participant Racial Counts Summary Report
        • Participant IEF/Child Enrollment Form
      • Claim Statements Reports
        • Claim Error Report
        • Claims Roster
        • Claim Payment Details Report
      • Finance Reports
        • Center Receipts Journal Report
        • Labor Tally Sheet
        • Year-End Tax Summary Report
        • Non-Profit Status Report
      • Meals & Attendance Reports
        • [VIDEO] Menu Production Record
        • Weekly Quantities Required
        • Center Weekly Menu
        • Center Monthly Menu Plan
        • Menu Notes Report
        • In/Out Times Report
        • Print the Infant Feeding Report
        • Daily Attendance + Meal Count Report
        • Weekly Attendance + Meal Count Report
        • Monthly Claimed Attendance Only Report
        • Weekly Paid Attendance + Meal Counts Report
        • Estimated Meal Count Summary Report
        • Actual vs Estimate Meal Count Summary Report
        • Monthly Paid Attendance Only Report
        • Monthly Paid Meal Counts by Age Group Report
        • Monthly Claimed Meal Counts by Age Group Report
        • Monthly Claimed Meal Count Summary
        • Monthly Paid Meal Count Summary
        • Daily Transportation Log
      • Rates Reports
        • IEF Poverty Rates
        • CACFP Reimbursement Rates
      • Worksheets
        • Blank Attendance + Served Meals Worksheet
        • Blank Labor Tally Worksheet
  • Accounting
    • Get Started with KidKare Accounting
      • Sign Up for KidKare Accounting for Homes
      • Subscribe to KidKare EasyPay
      • [VIDEO] Welcome to KidKare Accounting!
      • Get Started with Accounting
      • Complete KidKare Accounting Handbook
      • Set User Permissions for EasyPay
      • Transfer Your Data to an Independent Account
      • Set Up a PIN for Your Financial Data
      • Manage Your Accounting Settings
      • Customize Accounting Email Templates
      • Set Up Siblings in KidKare
      • Designate Payers for Invoices
      • Understand Invoice Statuses
      • Resolve the "Invalid Value Passed For Email" Error
    • Manage Participant Accounts
      • Manage Contacts
      • Manage Agencies
      • Set a Default Rate for Invoices
      • Split Payments Between Payers
      • Manage Account Credits
      • Manage Invoices on Participant Accounts
      • Send a Statement of Account
    • Manage Invoices
      • Create an Invoice
      • [VIDEO] Create a Recurring Invoice
      • Apply Credits to New Invoices
      • View Invoices
      • Edit Invoices
      • Add Comments to Invoices
      • Record Invoice Payments
      • [VIDEO] Record Refunds
      • Email an Invoice
      • Print Invoices
      • Delete Invoices
      • Restore Deleted Invoices
    • Manage Other Income
      • Record Other Income
      • View Other Income
      • Edit Other Income
      • Delete Other Income
      • Print Other Income
    • Use ePay
      • Understand ePay
      • [VIDEO] Create and Verify an ePay Account
      • Edit Your Stripe ePay Account
      • [VIDEO] Use the Stripe Dashboard
    • Home Childcare Expenses
      • Manage Expenses
        • Record Expenses
        • Add a Custom Expense Category
        • Track Food & Vehicle Expenses
        • Add and Manage Vehicles
        • Add and Manage Mileage Records
      • Calculate Time-Space %
        • Enter Time/Space Calculations
        • Add Participant Hours to Time/Space Calculations
        • Set Hours of Operation for Time/Space Calculations
        • Record Work Hours When Participants are not Present
  • Guardians
    • Pay Invoices
      • Know Your Payment Options
        • Understand Transaction & Debit/Credit Card Fees
        • ACH FAQs
        • Accepted Credit Cards
        • KidKare Parent Portal Handbook
      • Pay Your Invoices
        • Manage Payment Methods
        • Set Up & Manage AutoPay
        • Pay Invoices
        • View & Print Invoices
    • Renew Enrollment
      • Completing Electronic Enrollment Forms
    • Manage Messages
      • View Messages
      • Update Notification Settings
    • Reports
      • Print a Statement of Account
      • Print a Statement of Itemized Payments
  • Recorded Webinars
    • KidKare 2020: Product Roadmap, New Features, and Updates
    • [VIDEO] Best Practices for Tax Time with Tom Copeland and KidKare
  • Home

Accounting

KidKare Accounting for Homes and Centers

Get Started with KidKare Accounting

Manage Participant Accounts

Manage Invoices

Manage Other Income

Use ePay

Home Childcare Expenses

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