Table of Contents
Table of Contents
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Welcome to the KidKare Knowledge Base
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Release Notes
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Get Started
Home Providers
Español
Manage Your Account
Enroll & Manage Participants
Manage Attendance
Manage Meals & Menus
Manage Calendars
Manage Claims
Manage Messages
Reports
Recorded Webinars
Resources
Centers
Manage Your Account
Add & Manage Users
Enroll & Manage Participants
Manage Food & Menus
Manage the Calendar
Process & Manage Claims
Manage Expenses
Manage Messages
Reports
ARAS/SFSP
Accounting
Get Started with KidKare Accounting
Manage Participant Accounts
Manage Invoices
Manage Other Income
Use ePay
Home Childcare Expenses
Guardians
Pay Invoices
Renew Enrollment
Manage Messages
Reports
Recorded Webinars
KidKare for Sponsors
Sponsors of Centers
Sponsors of Homes
Refine
Release Notes
Support
Get Started
Home Providers
Español
Manage Your Account
Enroll & Manage Participants
Manage Attendance
Manage Meals & Menus
Manage Calendars
Manage Claims
Manage Messages
Reports
Recorded Webinars
Resources
Centers
Manage Your Account
Add & Manage Users
Enroll & Manage Participants
Manage Food & Menus
Manage the Calendar
Process & Manage Claims
Manage Expenses
Manage Messages
Reports
ARAS/SFSP
Accounting
Get Started with KidKare Accounting
Manage Participant Accounts
Manage Invoices
Manage Other Income
Use ePay
Home Childcare Expenses
Guardians
Pay Invoices
Renew Enrollment
Manage Messages
Reports
Recorded Webinars
KidKare for Sponsors
Sponsors of Centers
Sponsors of Homes
Home
Glossary
Release Notes
May 2023
April 2023
March 2023
February 2023
January 2023
Support
Reset Your Password
Subscribe to System Status Updates
Scheduled Maintenance Windows
Use the Live Chat Feature in KidKare
Troubleshoot Login Issues
Troubleshoot Report Generation Errors
W-10 and Other Reports with Mismatched Invoice Totals
Get Started
[VIDEO] Introduction to KidKare for Providers
[VIDEO] Introduction to KidKare for Sponsored Centers
Navigate KidKare
Set Display Settings
KidKare Features for Sponsored Centers
KidKare Features for Independent Centers
Add a KidKare Shortcut to a Mobile Device
Add Shortcut on a Desktop Computer
Disable Private Mode (iPhone/iPad)
Home Providers
Español
Para Español
[VIDEO] Introducción a KidKare
[VIDEO] Inscripción de un niño
[VIDEO] Registrar una comida
[VIDEO] Enviar a patrocinador
Manage Your Account
Reset Your Password from My Site
Edit Provider Details
Update Your Payment Information
Cancel Your Accounting Subscription
Sign Desk Reviews Electronically
Enroll & Manage Participants
Enroll Participants
Enroll a Participant
Enroll New Participants with eForms
[VIDEO] Work with eForms
[VIDEO] Completing eForms Onsite
Approve eForms
Generate Submitted Forms
Manage Participants
Filter & Sort the Participant List
Edit Participant Enrollment Information
Upload Participant Photos
Access, Record, and Print Immunization Records
Withdraw a Participant
Reactivate Withdrawn Participants
Manage Attendance
Add and Edit Check In and Out Times
Record Temperatures During Check-In
Manage Meals & Menus
Record a Meal
Delete a Meal
Create a Reusable Menu
Copy and Paste a Month of Menus
Schedule Menus
Print Scheduled Menus from the Calendar
Manage Calendars
[VIDEO] Use the Provider Calendar
[VIDEO] Use the Participant Calendar
Mark School Out
Manage Claims
Send Claims to Your Sponsor
View Claims
Manage Messages
Send Messages
View Received Messages
View Sent Messages
View Message Reports
View & Update Contacts
Reports
Accounting Reports
About Accounting Reports
Print an Account Statement
Year-End Tax Reports
Print the ePay Settlements Report
Form 1099-K
Print W-10s for Payers
Participant Reports
Print an Enrollment Form
Emergency Contact List Report
Claim Statement Reports
Print the Tax Report
Meals and Attendance Reports
Print the Food Served Report
Print the Verify In/Out Times Report
Print the Attendance Detail Report
Print the Claimed Foods and Attendance Report
Menu Planning Reports
Print Scheduled Menus
Review Reports
Print the Review Report
Worksheets
Print an Enrollment Renewal Worksheet
Print a Blank Enrollment Form
Recorded Webinars
[VIDEO] KidKare Basics
Resources
CACFP Product Calculator
USDA Links and Resources
Centers
Manage Your Account
Log in to KidKare
Clear Sample Data
Update Center Settings
Enable Grain Ounce Equivalents
Enable Individual Infant Menu Reporting
Require Attendance Certification
View Your Account Information
Find Your Client ID
Update Your Site Details
Update Your Subscription Information
Cancel Your KidKare Subscription
Add & Manage Users
Add Users
Manage User Accounts
Set User Permissions
Reset User Passwords
Enroll & Manage Participants
Enroll Participants
[VIDEO] Add Participants Online Using eForms
[VIDEO] Import Participants
[VIDEO] Add Participants Manually
Activate Pending Participants
Use eForms
Understand eForms
[VIDEO] Work with eForms for Sponsored Centers
Add a Signature for eForms
Customize eForms Email Templates
Update Guardian Email Addresses
Send Invitations
View Enrollment Status
Resend Invitations
Cancel Invitations
Complete eForms Onsite
Mark Forms as Manually Completed
Approve eForms
[VIDEO] Approve & Renew eForms
Export Enrollment Renewal Data
Run Enrollment Reports
Manage Participants
View Participants
Add Photos
Edit Participant Details
Edit Participant Schedules
Manage Participant Contacts
Manage Infant Information
Manage Participant Schools
Manage Allergies/Conditions
Withdraw a Participant
Print Participant Details
Record Attendance
[VIDEO] Record Attendance and Meal Counts
Use Select All to Record Meal Counts
Record Temperatures with Daily Attendance
Correct Daily Attendance
Manage Food & Menus
Manage Foods
Review the Milk Audit
Manage Food Categories
Add and Edit Foods
Remove Foods
Export Your Food List
Manage Food Rules
Manage Grains Ounce Equivalents Calculations
Manage Your Menus
[VIDEO] Record Daily Menus
Record Individual Infant Menus
[VIDEO] Estimate Attendance
Record Actual Quantities Served
Record Leftover Quantities
Override Ounce Equivalents Calculations
[VIDEO] Create Menu Templates
Manage Menu Templates
Print Individual Infant Menus
Manage Menu Footers
Manage the Menu Calendar
Understand the Menu Calendar
Copy & Paste Menus
Manage the Calendar
Manage School Out Days
Process & Manage Claims
Sponsored Centers
Submit Claims to Your Sponsor
List Claims
View Claim Detail
Independent Centers
Calculate Claims
Recalculate Claims
Adjust Claim Counts
Mark Claims as Submitted
Record Payments from the State
Delete Claims
View Claim History
View the Claim Change Log
Error Codes
Error Codes 1-33
Error Codes 38-71
Error Codes 72-105
Error Codes 106-109
Manage Expenses
Understand Expenses
Manage Vendors
Enter Expenses
View Expenses
Export Expenses
Print Expenses
Manage Messages
Send Messages
View Received Messages
View Sent Messages
View Message Reports
View Contacts
Reports
KidKare Accounting Reports
Print Form W-10
Print the Other Income Report
Print the ePay Settlements Report
Print a Statement of Account
Print the Statement of Itemized Payments Report
Participant Reports
Blank Enrollment Forms
Participants Not Claimed Report
Participant Roster
IEF List
Participant Racial Counts Summary Report
Participant IEF/Child Enrollment Form
Claim Statements Reports
Claim Error Report
Claims Roster
Claim Payment Details Report
Finance Reports
Center Receipts Journal Report
Labor Tally Sheet
Year-End Tax Summary Report
Non-Profit Status Report
Meals & Attendance Reports
[VIDEO] Menu Production Record
Weekly Quantities Required
Center Weekly Menu
Center Monthly Menu Plan
Menu Notes Report
In/Out Times Report
Print the Infant Feeding Report
Daily Attendance + Meal Count Report
Weekly Attendance + Meal Count Report
Monthly Claimed Attendance Only Report
Weekly Paid Attendance + Meal Counts Report
Estimated Meal Count Summary Report
Actual vs Estimate Meal Count Summary Report
Monthly Paid Attendance Only Report
Monthly Paid Meal Counts by Age Group Report
Monthly Claimed Meal Counts by Age Group Report
Monthly Claimed Meal Count Summary
Monthly Paid Meal Count Summary
Daily Transportation Log
Daily FRP Report
Rates Reports
IEF Poverty Rates
CACFP Reimbursement Rates
Worksheets
Blank Attendance + Served Meals Worksheet
Blank Labor Tally Worksheet
ARAS/SFSP
[VIDEO] ARAS Feature
[VIDEO] Record Attendance and Meal Counts
Send Claims to Sponsor
[VIDEO] ARAS Reports and Sign in Sheets
Accounting
Get Started with KidKare Accounting
Sign Up for KidKare Accounting for Homes
[VIDEO] Welcome to KidKare Accounting!
Get Started with Accounting
Complete KidKare Accounting Handbook
Set User Permissions for Accounting
Transfer Your Data to an Independent Account
Set Up a PIN for Your Financial Data
Manage Your Accounting Settings
Customize Accounting Email Templates
Set Up Siblings in KidKare
Designate Payers for Invoices
Understand Invoice Statuses
Resolve the "Invalid Value Passed For Email" Error
Manage Participant Accounts
Manage Contacts
Manage Agencies
Set a Default Rate for Invoices
Split Payments Between Payers
Manage Account Credits
Manage Invoices on Participant Accounts
Send a Statement of Account
Manage Invoices
Create an Invoice
[VIDEO] Create a Recurring Invoice
Apply Credits to New Invoices
View Invoices
Edit Invoices
Add Comments to Invoices
Record Invoice Payments
[VIDEO] Record Refunds
Email an Invoice
Print Invoices
Delete Invoices
Restore Deleted Invoices
Manage Other Income
Record Other Income
View Other Income
Edit Other Income
Delete Other Income
Print Other Income
Use ePay
Understand ePay
[VIDEO] Create and Verify an ePay Account
Edit Your Stripe ePay Account
Home Childcare Expenses
Manage Expenses
Record Expenses
Add a Custom Expense Category
Track Food & Vehicle Expenses
Add and Manage Vehicles
Add and Manage Mileage Records
Calculate Time-Space %
Enter Time/Space Calculations
Add Participant Hours to Time/Space Calculations
Record Work Hours When Participants are not Present
Guardians
Pay Invoices
Know Your Payment Options
Understand Transaction & Debit/Credit Card Fees
ACH FAQs
Accepted Credit Cards
KidKare Parent Portal Handbook
Pay Your Invoices
Manage Payment Methods
Set Up & Manage AutoPay
Pay Invoices
View & Print Invoices
Renew Enrollment
Completing Electronic Enrollment Forms
Manage Messages
View Messages
Update Notification Settings
Reports
Print a Statement of Account
Print a Statement of Itemized Payments
Recorded Webinars
2023 KidKare Accounting Webinar
[VIDEO] Best Practices for Tax Time with Tom Copeland and KidKare
KidKare 2020: Product Roadmap, New Features, and Updates
KidKare for Sponsored Centers
KidKare for Sponsors
Sponsors of Centers
Observer Mode for Center Sponsors
KidKare for Sponsors
Sponsors of Homes
Home
Accounting
KidKare Accounting for Homes and Centers
Get Started with KidKare Accounting
Manage Participant Accounts
Manage Invoices
Manage Other Income
Use ePay
Home Childcare Expenses
System Status
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