Apply Credits When Recording Payments

You can also apply credits when recording payments to future invoices. For example, if the parent overpaid by $75 last time and knowingly pays $75 less this time, you can apply the credit as you record their payment.

  1. From the menu to the left, click Accounting.
  2. Click Invoices. The invoices page opens.
  3. Click the invoice to pay. The invoice details opens.
  4. Click accting_pay_inv.PNG at the top of the page. If the parent has a credit balance, it displays at the top of the page under the Balance Due, as shown in the figure below.

    credit avail when applying payment.PNG

  5. Click slider_btn.PNG to apply the credit to the invoice.
  6. Click OK at the confirmation prompt. The Credit Balance amount is subtracted from the Balance Due, and the amount remaining populates the Amount box, as shown below. Make sure that this amount is the actual amount the parent paid. If it is not, click the Amount box and enter the correct amount paid. You should always record the actual amount the parent pays you.

    amount due.PNG

  7. Finish recording the payment as you normally would.
  8. Click Record Payment. The invoice is moved to a Paid status.