Videos

Articles

 Recorded Webinar
In this webinar you will learn how to: Log in to KidKare Enroll a child Check in and out times Record a meal Send a claim to your sponsor Fast Facts of KidKare: Ki...
 Enroll a Child
You can enroll a new child by going to  My Home >> My Kids . Click on the + Add Child button on the right of the screen. Complete the three pages of information as follows. As a reminder, only items...
 View Pending and Withdrawn Children
You can view a complete list of your children under  My Home  >> My Kids . Click on the gear icon ( ) on the right side of the screen to change your view settings. Choose the list(s) you wish to ...
 Withdraw a Child
You can withdraw a child under  My Home >> My Kids . Check your filter settings by clicking on the gear icon ( ). You should be viewing your "active" children. Find the child you need to...
 Add and Edit Check In and Out Times
You can view all in and out times under  Check In/Out . Select the date you want to record  Click the children who were present for the specified day (names will turn green when marked "in"). ...
 Enter Meal for Non-Infants
You can record meals by going to Meals >> Enter Meal . Pick the date the meal was served. Select "Non-Infants." Choose the type of meal that was served from the dropdown box: breakfast, AM snack, lunch, PM snack, ...
 Enter Meal for Infants
You can record meals by going to  Meals >> Enter Meal . Find the correct date. Select "Infant." Choose the meal you want to record. Enter a serving time if you have not already pr...
 Recorded Webinar on Scheduling Menus
In this webinar you will learn how to: Create a reusable menu (MyMenu) Enter a meal using a reusable menu that you created Create a new MyMenu from a menu that you entered Schedule menus in a...
 Create a Reusable Menu
You can create a reusable menu under  Meals >> Add/Edit Menus . First, select either infants or non-infants, depending on which age group you'd like to create a menu for. Click the + Add Menu button on th...
 Select a Pre-Planned Menu
You can select a pre-planned menu by going to Meals >> Enter Meal . Be sure the items at the top of the screen are complete: date, infants or non-infants, meal type, and time. Click the Menus butt...
 Use the provider calendar
You can document days that you are closed for business, open on a holiday, or doing an off-site meal using the provider calendar. Go to the Calendar option from the main menu. Make sure the "Provider" opti...
 Use the child calendar
You can document children that are present on a holiday, in your care when school was out, or in your care because they were too sick to go to school. Go to the Calendar option from the main menu. Make sure the "...
 Send To Sponsor
You can send a claim to your sponsor by going to  Food Program >> Send to Sponsor . At the top of the report you will see a notice that reads, " Not Sent to Sponsor " indicating this claim has not...
 Recorded Webinar on Reports
In this webinar you will learn how to: Access enrollment forms Access attendance reports Access claim reports Access the scheduled menus report And more! ...
 Designate Payers for Invoices
Before an invoice can be created for a child, at least one of the parents or guardians must be designated as a "payer" of invoices. Log in to KidKare Go to Home > My Kids Select a child ...
 Create an Invoice
Quickly create and email invoices to parents. Make invoices recurring to save even more time. To create a new invoice: Go to Accounting > Invoices Tap the New Invoice  button Record all require...
 Add Siblings to the Same Invoice
Remember: Children are connected as "siblings" inside of KidKare based on their  "Payer."   Create a new invoice and fill in the first child's information. Click th...
 Unable to add siblings to the same invoice
In order for multiple children to appear on one invoice, both children must have the same parent marked as payer within the child's profile.  Although the parents may appear the same,  the system may not recognize th...
 Record expenses
Quickly record business expenses in KidKare so that you can get tax deductions that will maximize your tax return each year! To record a business expense: Go to Accounting > Expenses The screen will defaul...
 Parent Online Payment Walkthrough
When a childcare provider enrolls children, they have the option to give their parents a  Parent KidKare Account. This walkthrough will help parents pay their invoices online through their own KidKa...
 Para español
Ahora se puede ver KidKare en español : Encontrar el  en la barra de navegación y haga clic en el icono. Usted verá la página "What language would ...
 Introduction to KidKare
Enjoy a whirlwind tour of  KidKare  and it's basic features in this video!  KidKare is a web-based software program designed for child care providers.  Access KidKare from your smart phon...
 Create account credits when a parent over pays
When a parent over pays on an invoice, you can record the actual amount that the parent paid. Any amount above the balance due will show up on their account as a "credit" that can be applied either to their next invoice or ...
 Applying credits to new invoices
When a parent pays more than they were invoiced for, a credit will be created on their account. You can apply the credit to their next invoice. To create a new invoice and use an account credit: Go to Accounting > Invoic...
 Applying credits when recording a payment
When a parent over pays on an invoice, a credit will be created on their account. You can apply the credit when recording a payment.  For example, if the parent over-paid by $10 last time, and then knowingly paid $10 LESS ...