Videos

View tutorial videos for a wide range of KidKare subjects.

Articles

 Recorded Webinar: Get Started
Watch this recorded webinar for help getting started in KidKare. ...
 Recorded Webinar on Scheduling Menus
In this webinar you will learn how to: Create a reusable menu (MyMenu) Enter a meal using a reusable menu that you created Create a new MyMenu from a menu that you entered Schedule menus in advance using the cale...
 Recorded Webinar: KidKare Basics
In this recorded webinar, learn the basics of using KidKare to manage your child care business, including: Enrolling Children Taking Attendance Recording Meals Send Claims to Your Sponsor Accessing Help ...
 Recorded Webinar on Reports
In this webinar you will learn how to: Access enrollment forms Access attendance reports Access claim reports Access the scheduled menus report And more! ...
 Select a Pre-Planned Menu
From the menu to the left, click Meals . Click Enter Meal . Select Infants or Non-Infants . Ensure the correct date is selected at the top of the page. Click the Select a Meal drop-down menu and select the meal you are recording (...
 Enroll a Child
From the menu to the left, click Home. Click My Kids. Click  and select Add Manually. In the Name section, enter the child's first, middle, and last name. You must enter at least a first and last name. In the Birth Date secti...
 View Pending and Withdrawn Children
From the menu to the left, click Home . Click My Kids . Click  in the top-right corner. Select Pending and/or Withdrawn to include pending and withdrawn children in the child list. You can also specify to sort by first or last...
 Withdraw a Child
From the menu to the left, click Home . Click My Kids . Click  and ensure that Active is selected. Click the name of the child to withdraw. The Child Information page opens. Click Withdraw . Click the Choose a Date box and ...
 Add and Edit Check In and Out Times
From the menu to the left, click Check In/Out . The Check In/Out page opens. Select the date. You can only record attendance for the current date or for past dates. Click the children who were present for the specified day. Their names tu...
 Enter Meal for Non-Infants
From the menu to the left, click Meals . Click Enter Meal . The Enter Meal page opens. Select Infants or Non-Infants . Ensure the correct date is selected at the top of the page. Click the Select a Meal drop-down menu and select t...
 Enter Meal for Infants
You can record meals by going to  Meals >> Enter Meal . Find the correct date. Select "Infant." Choose the meal you want to record. Enter a serving time if you have not already pr...
 Create a Reusable Menu
You can create reusable menus on the Add/Edit Menus page and on the Enter Meal page. This lets you select menus when entering meals, instead of manually selecting each meal component each time. Creating Menus on the Add/Edit Menus Page Fro...
 Meal Pattern Changes Webinar
This recording from September 28, 2017 provides all the information you need about the updated CACFP meal pattern guidelines. In this webinar, you'll learn: How to add child photos. How to record a menu that includes a whole grain-rich...
 Use the provider calendar
Use the Provider Calendar to document days that you are closed for business, open on holidays, or doing off-site meals. It is important to document this information so your food program sponsor knows when you are closed, serving special meals...
 Use the child calendar
Use the Child Calendar to document children who are present on a holiday, in your care when school was out, or in your care because they were too sick to go to school. From the menu to the left, click Calendar . The Calendar page opens. C...
 Send To Sponsor
At the end of the month, send claims to your sponsor on the Send to Sponsor page. Note that once you send your claim to your sponsor, your food program information (menus, attendance, and meal counts) will no longer be editable. If you send a c...
 Designate Payers for Invoices
Before you can create an invoice for a child, you must designate at least one of the child's parents/guardians as a Payer of invoices. To do so: From the menu to the left, click Home . Click My Kids . Select a child. The Child ...
 Create an Invoice
You can create invoices and email them to parents. You can either create an invoice each day/week/month, or you can create recurring invoices. In this article, we discuss how to create a single invoice. For more information about creating rec...
 Add Siblings to the Same Invoice
Remember: Children are connected as "siblings" inside of KidKare based on their  "Payer."   Create a new invoice and fill in the first child's information. Click the  "Ad...
 Unable to add siblings to the same invoice
For multiple children to appear on one invoice, the children must have the same parent marked as a Payer on their profile. Even though the parents listed may appear the same, the system may not recognize them as the same parent. This usually ...
 Record expenses
Record business expenses in KidKare to help you with your tax deductions each year. Some examples of expenses you could enter include, but are not limited to, are: Activity Expenses (Admission Fees to Amusement Parks, Museums, Etc) Adverti...
 Parent Online Payment Walkthrough
When a childcare provider enrolls children, they have the option to give their parents a  Parent KidKare Account. This walkthrough will help parents pay their invoices online through their own KidKare a...
 Para espaƱol
Ahora se puede ver KidKare en español: Encontrar el  en la barra de navegación y haga clic en el icono. Usted verá la página Settings. Debajo de la frase, What Language Would You Like to Use Haga clic...
 Introduction to KidKare
KidKare is a web-based application that works in most web browsers. You do not need to download or install any software on your computer or mobile device to use it. Simply open a web browser and navigate to app.kidkare.com   to log i...
 Create account credits when a parent over pays
When a parent overpays on an invoice, record the actual amount the parent paid. Any amount beyond the invoice balance is automatically added to their account as a credit. You can see the credit amount in the Activity section in the invoice...
 Applying credits to new invoices
If a parent has a credit on their account, you can apply it to a new invoice as you create it. From the menu to the left, click Accounting . Click Invoices . The invoices page opens. Click New Invoice . Begin setting up the invoice as...
 Applying credits when recording a payment
You can also apply credits when recording payments to future invoices. For example, if the parent overpaid by $75 last time and knowingly pays $75 less this time, you can apply the credit as you record their payment. From the menu to the ...