Notes: This information pertains to independent centers only. You must have the Claims permission enabled on your account to view and work with claims. Sponsored centers do not have access to this feature.
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Error Codes in This Article
Error 72
Child's In/Out Times were Missing or Incomplete for the Day
This error is generated if a child is noted as In, but does not have an Out time (or vice versa) recorded on the Attendance/Meal Counts page, subject to your policies.
Error 73
Child wasn't Claimed for a Meal, but In/Out Times Show Child was Present During Meal Service
This error lists any child not marked as served at a meal but should have been, based on the child's In/Out times for the day. For example, a child was checked in at 7:00AM and out at 4:00PM. Breakfast is noted as being served from 8:00AM - 9:00AM and the child isn't marked as present on the Attendance/Meal Counts page. That child is listed with this error.
This error is a warning only, as it indicates possible accidental under-counting. This error is subject to policy.
Errors 74-76, 80, 84-86, & 90
Meal Over Age Group Capacity
Some states require age group-specific capacity checking. If your state does require this, additional capacity fields display in the License section of the Site Details page. For example, you may have Infants, Toddlers, and Pre-Schooler fields to record capacities for different age groups.
When recording age group-specific capacities, KidKare allows you to designate that groups can be combined for capacity purposes by including a negative sign for the capacity value. For example, a license may indicate that a total of 20 infants and toddlers and 30 preschoolers and school-age children can be recorded, for a total of 50 children overall. You would document this as follows:
Inf | Tod | Pre | Sch | Cap |
20 | 20 | 30 | 30 | 50 |
Error 78
Quantity of Food Prepared was Less Than Quantity Required
If you record actual quantities served, this error is generated if the quantity served is less than the required quantities computed by KidKare.
To compare actual quantities served and actual quantities required, print the Menu Production Record and compare the Quantity Needed Per Actual Attendance field to the Actual Qty Prepared field. The value in the Actual Qty Prepared field must be higher than the value in the Quantity Needed Per Actual Attendance field.
Error 79
Quantity of Food Prepared was Recorded with a Measurement Type Inconsistent with the Quantity Required
This error is generated when the quantity measurement type you entered cannot be compared against the the quantity KidKare computed. This is typically the result of user error. For example, someone may have recorded that they served four gallons of ground beef, when they meant to enter pounds.
Error 81
No Infant Form on File
This error is generated if an infant is claimed and the Infant Form on File slider in the Infant tab on the View Child page is not set to Yes.
Error 82
A Withdrawn Child is Claimed Prior to the Date of Withdrawal, but the Child was Never Activated Before Being Withdrawn
This error is generated when a withdrawn child who was never activated is claimed prior to the withdrawal date. For example, you enroll a child and never activate them. You begin claiming the pending child, but the child withdraws from care a few days later. So, you withdraw the pending child and designate a withdrawal date as the last date the child was in care. When you calculate your claim, the child shows as claimed prior to the withdrawal date, but as never activated.
If you've received a valid enrollment form for the child and want to activate them, add an enrollment expiration date to the child record on the View Child page and click Activate.
Error 83
Menu Notes/Comments Have Been Supplied
This warning is generated if notes are added to the Menu Notes box on the Daily Menu page. This warning serves simply as a reminder to look at the notes. See Menu Notes Report for more information about quickly reviewing menu notes.
Error 87
Milk Audit Resulted in Milk Shortage
This error notes a milk shortage and the number of meals disallowed as a result. Your policies must stipulate that Milk Audit edit checks are set to warn or disallow and that milk audit disallowances are set to be applied using a monthly percentage instead of specific meals. For more information about the milk audit, see Milk Audit.
Error 88
For-Profit Center Does not Have at Least 25% Free or Reduced (At-Risk Still Allowed)
This is a variation of Error 53. This variation occurs if you're a dual child care center + At-Risk facility and are prevented from filing the child care center claim only.
Error 91
Infant Served Whose Parent Refuses Food
In most cases, most cases, infants can be reimbursed regardless of whether the parent brings food or not. This is because the labor involved with providing breast milk to infants is such that USDA policy reimburses the meals. However, your policies can allow KidKare Food Program to disallow reimbursement for any infant for whom the parent refused food you offer.
Error 92
A Pending Child was Claimed—No Signed Enrollment is on File—But the Child has an F/R/P Application
This error is generated if a Pending child who does not have a FRP reimbursement level set is claimed, policy pending.
Note: The error behavior seems to be the opposite of error language. Contact KidKare support if you receive this error.
Error 93
This error is exactly like Error 92, except it applies to children who were withdrawn and never activated.
Error 94
A Child has Neither an Enrollment Form nor an F/R/P Application on File
This error is generated if a child is Pending and the child does not have an FRP reimbursement level set (policy dependent).
Error 98
Food was Claimed on a Date that Fell After the Food's Effective End Date
This error is generated when foods are claimed after their effective End dates. These foods are automatically disallowed. For more information about managing your foods, see Add and Edit Foods.
Error 99
Food was Claimed on a Date that Fell Before the Food's Effective Start Date
This error is generated when foods are claimed before their effective start date. These foods are disallowed. For more information about managing your foods, see Add and Edit Foods.
Error 100
At Least 1 Serving of Bread/Alternate Per Day Must be Whole Grain-Rich
This error is generated if none of the bread/alternate servings for a given day were marked as whole grain-rich. The meal pattern requires that at least one serving of bread/alternate must be whole grain-rich. The meal with the lowest reimbursement will be the meal with an error. For example, a snack will be found in error before meals, and breakfasts will be found in error before lunches and dinners. Only those meals and snacks that included a bread/alternate are included.
Error 101
A Particular Type of Food was Served too Often. Consider Other Foods for a Better Variety
This error is generated if food served violates a food rule you have set up. Each of your food rules can be set to warn or disallow. For more information about food frequency rules, see Add Food Frequency Rules.
Error 102
An Insufficient Combination of Foods were Served at the Given Meal(s)
This error is generated if food served violates a food combination rule you have set up. Each of your food rules can be set to warn or disallow. For more information about food combination rules, see Add Food Combination Rules.
Error 103
A Meal was Served in which Two or More components May Have Been Provided by the Parent
This error is generated if an infant's record indicates that the parent supplies formula/food and you serve a meal that contains two or more meal components (excluding formula/breast milk).
Error 104
The Child's Infant Feeding Form Indicates Parent Supplies Formula and Food
This error is generated if an infant's record indicates that the parent supplies formula/food and you serve a meal that contains two or more meal components (excluding formula/breast milk).
Error 105
Juice Cannot Be Served More than Once per Day to Non-Infants
This error is generated if a center serves juice to non-infants twice in a day.