Get Started with KidKare Accounting

KidKare Accounting provides an entire suite of accounting features to better help you track and manage your finances. If you already have a KidKare account, you can sign up for KidKare Accounting directly inside KidKare. From the menu to the left,...

KidKare Accounting provides an entire suite of accounting features to better help you track and manage your finances. Watch our video below for a brief overview of the KidKare Accounting feature. Then, click the links that follow for more detailed i...

This article provides the basic steps to get started, as well as links to more detailed instructions and tutorial videos. Click here to view the complete KidKare Accounting Handbook. Enroll Children: Each invoice you create must be assign...

This is an interactive handbook you can use to learn how to navigate KidKare Accounting. It contains links out to useful information, as well as short video tutorials—embedded right in the PDF.  Click the brackets (Fullscreen) in the bott...

As a center administrator, you can control which of your employees has access to the accounting information in KidKare Accounting. This setting is managed on the User Permissions page in KidKare. From the menu to the left, click Setu p . ...

Note: This article pertains to home childcare providers using accounting who have been recently removed by their sponsor. If this situation does not apply to you, see Sign Up for KidKare Accounting for Homes to learn how to sign up to KidKare...

To protect your financial data, you must set a PIN for your billing information if you are a sponsored home childcare provider or a childcare center. Providers who are using KidKare Accounting without a sponsor do not have to set a PIN. After you se...

Accounting settings are stored on the Site Level Settings page. On this page, you can customize email templates, update display settings, set your starting invoice number, and sign up for ePay. If you are already signed up for ePay, this is where yo...

KidKare Accounting for Homes and Centers both come with several default email templates used when you email invoices to payers and designate guardians as payers. If you also use ePay, payers receive emails when payment is declined and when you make ...

Before you can add multiple children to a single invoice, those children must have the same contact in their enrollment information. This contact can then be added as a Payer on the Accounts page. Children with the same Payer will populate the s...

Before you can create an invoice for a participant, you must designate at least one Payer on the participant record. From the menu to the left , click  Accounting . Click Accounts . The Account Details page opens. Select a...

Your invoices can be at any one of six statuses. Review the table below to learn what each status means and when it is applied. Status Description Draft The invoice was created, but has not yet been sent to the Payer. The total amount...

When you attempt to sign up for Accounting, you may see the following error message: Invalid Value Passed for Email. This error means that there is no email address tied to your KidKare account. From the menu to the left, click Home . Click My ...