You can use the Menu Calendar to schedule menus.
Required Permissions: You must have the Plan Menus permission enabled on your account to use the Menu Calendar. Sponsors must enable this feature for sponsored centers.
To access the menu calendar:
- From the menu to the left, click Food Program.
- Click Menu Calendar. The Menu Calendar page opens.
You can update the calendar display to suit your needs.
- Click Infants or Non-Infants to toggle between infant and non-infant menus.
- Click in the top-right corner of the page to update what displays on the calendar:
- Weekends: Click Show to show weekends, and click Hide to hide weekends. Hiding weekends removes Saturday and Sunday from the calendar and expands the weekday columns. This is especially useful when viewing the calendar on a mobile device.
- View Warnings: Click each warning you need to see on the calendar. You can show or hide warnings that display for the following:
- Incomplete Menus
- Missing Estimated Attendance
- Missing Actual Quantities Served.
- Show Warnings As: Click Icons to show menu warnings as icons, or click Text to show menu warnings as text. The calendar displays all menu warnings as text by default. This allows you to become familiar with the warning messages. For more information, see the Menu Warnings section below.
- Click a day to access the Daily Menu page for that day. You can also click an empty date to add a meal to a day where meals have not yet been planned or served.
- Menu warnings display for menus that have been entered, but need additional information or have problems that may cause the meal to be disallowed. These warnings are specific to the menus you entered and have no correlation to any claims processing errors.
- Click and move between months. You can also click Today to return to today's date.
Menu warnings always display in the following order:
- Menu Incomplete: This warning displays when a meal is scheduled for the day and does not have all of the required components to be creditable under CACFP regulations. For example, if a lunch is scheduled and does not have all five (5) menu components, this alert displays on the calendar. Also, the affected meal is outlined in red on the calendar.
- Estimate Attendance: This warning displays when a meal is scheduled for the day and does not have attendance estimated.
- Actual Quantities Served: This warning displays for only those centers who are required to enter actual quantities served when a meal is/was scheduled for the current day or for a prior day, and actual quantities served have not been recorded. This never displays for future dates, and it does not display for those centers who are not required to enter actual quantities served.