[VIDEO] Record Invoice Payments

When a payer makes a cash or check payment, record it as a payment on unpaid or partially paid invoices. Watch the video below or read the article that follows.

Recording Payments

  1. From the menu to the left, click Accounting.
  2. Click Invoices.
  3. Enter your accounting PIN and click Go.
    Note: If you do not have an account PIN set, you are prompted to set one.
  4. Click the invoice to pay. The invoice detail displays.
  5. Click  at the top of the page. The payment details display.
    Note: If there are multiple payers associated with the participant's account, you are prompted to select a payer before continuing.
  6. Select Cash or Check. If you select Cash, go to Step 8.
  7. Click the Check # box and enter the check number.
  8. Click the Amount box and enter the payment amount. This box defaults to the total due on the invoice.
  9. Click the Payment Date box and enter the date you received payment. This box defaults to today's date.
  10. Click the Notes box and enter any notes about this payment.
  11. Check the Send Payment Receipt box to send a receipt to the parent's email address, if available. This box is checked by default.
  12. When finished, click Record Payment. The payment is recorded, and the invoice details open.
  13. If the parent requests a paper receipt, click  to print the invoice.