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Welcome to the KidKare Knowledge Base

  • Home
  • Glossary
  • Release Notes
    • September 2023
    • August 2023
    • July 2023
    • June 2023
    • May 2023
  • Get Started
    • [VIDEO] Introduction to KidKare for Providers
    • [VIDEO] Introduction to KidKare for Sponsored Centers
    • Navigate KidKare
    • Set Display Settings
    • KidKare Features for Sponsored Centers
    • KidKare Features for Independent Centers
    • Add a KidKare Shortcut to a Mobile Device
    • Add Shortcut on a Desktop Computer
    • Disable Private Mode (iPhone/iPad)
  • Center Sponsors
    • Sponsors of Centers: Get Started with KidKare
      • KidKare for Sponsors
      • Observer Mode for Center Sponsors
      • Customize the Center Welcome Letter
      • Center Sponsors: Steps to Get Started
      • Center Sponsors: Monthly Processes with KidKare
      • Create a Test Center
    • Billing Information
      • Understand the Billing Structure for Center Sponsors
      • View the Billing Details Report
    • Observer Mode
      • Observe Sites
    • Claims
      • Add & Manage Receipts
        • [VIDEO] Add & Manage Vendors
        • [VIDEO] Merge Vendors
        • [VIDEO] Manage & Verify Receipts
      • Review the Milk Audit
        • [VIDEO] Milk Audit for Center Sponsors
      • Prepare to Process Claims
        • Understand the Whole Grain-Rich Edit Check
        • [VIDEO] Change the Claim Month
        • [VIDEO] Track Received Claims
      • Process Claims
        • [VIDEO] Process Claims
        • [VIDEO] Re-Process Claims
        • Calculate Blended Rates
        • Print the Office Error Report (OER)
        • [VIDEO] Un-Submit Center Claims
      • Review & Manage Claims
        • View Center Claims
        • Adjust Claim Counts
        • Manually Disallow Meals
        • Delete Claims
      • Submit Claims
        • Submit Claims to the State
        • Balance State Funds
        • Print the Center Claim Totals Report
        • Unbalance State Funds
    • Children
      • [VIDEO] Center Sponsors: Enroll Children in KidKare
      • [VIDEO] Activate Children
      • Withdraw Children
      • Transfer Children Between Centers
      • Delete or Merge Child Data
      • Center Sponsors: Child Rosters
      • Using Child Historic Data
    • eForms
      • About eForms
      • Add a Signature for eForms
      • [VIDEO] eForms Settings for Center Sponsors
      • Enable SNAP/TANF Validation for eForms
      • [VIDEO] Enable Centers for eForms
      • Sponsors: Customize eForms Email Templates
      • [VIDEO] Send Renewal Invitations with eForms
      • [VIDEO] View eForm Invitation Statuses
      • [VIDEO] Approve & Renew Enrollment with eForms
      • Print Completed eForms Records
    • Center Management
      • Enroll & Manage Centers
        • Center Sponsors: Manage the School Calendar
        • Enroll Centers
        • Enroll Head Start Centers
        • [VIDEO] Center Welcome Letter
        • [VIDEO] View & Update Center Information
        • Update Center Email Addresses
        • Manage the Same-Day Entry Requirement
        • Require Centers to Certify Attendance Records
        • Control Center Access to KidKare Features
      • Manage Center Staff
        • Add Center Staff
        • Create Center Staff Roles
        • Set Center Administrator Permissions
      • Remove & Reactivate Centers
        • Remove Centers
        • Reactivate Removed Centers
      • Manage Center Classrooms
        • Manage Classrooms
        • Assign Classrooms
    • Review Centers
      • Add Administrative Users for Reviews
      • Customize the Center Review Questionnaire
      • Assign Monitors to Centers
      • Print the Sponsor Review Summary Report
      • Complete the Review Questionnaire in KidKare
      • Require Signatures for Desk Reviews
      • Delete In-Progress Reviews
      • Add Manual Reviews
      • Validate Online Reviews
    • Menus/Attendance
      • Center Sponsors: Manage Grain Ounce Equivalents
      • Enable Individual Infant Menu Reporting
      • Manage Menu Footers
      • [VIDEO] Create Master Menus
      • [VIDEO] Create Menu Templates
      • Center Sponsors: Print the Menu Production Record
      • Print Scheduled Center Menus
      • [VIDEO] Record Center Menus
      • Print Individual Infant Menus
      • Set Food Quantity Requirements
    • Foods
      • Center Sponsors: Add Foods
      • Center Sponsors: Manage Grain ounce Equivalents Calculations
      • Add CN Label Numbers to Foods
      • Edit Foods
      • Remove Foods
      • Create Food Categories
      • Create Food Rules
      • Mark Whole Grain-Rich Foods
      • Limit Juice
      • Manage Formula Types
    • Reports
      • Center Sponsors: Attendance Reports
      • Center Sponsors: Centers Reports
      • Center Sponsors: Children Reports
      • Center Sponsors: Checkbook Reports
      • Center Sponsors: Claims Reports
      • Center Sponsors: Menus Reports
      • Center Sponsors: Receipt Reports
      • Center Sponsors: Reviews Reports
      • Center Sponsors: Payments Reports
      • Center Sponsors: Print the Year-End Tax Summary
      • Center Sponsors: Center Daily Meal Count Report
    • Administrative Tasks
      • Sponsor Staff Management
        • Create Sponsor Staff Roles
        • Create Sponsor Staff Accounts
        • Customize Sponsor Staff Permissions
      • Manage Policies & Disallowance Reasons
        • Set Policies
        • Manage Meal Disallowance Reasons
        • Manage Block Claim Legitimizing Reasons
      • View & Manage Rates
        • Manage Admin Rates
        • View Reimbursement Rates
      • Manage Company Information
        • Update Your Login Information
        • [VIDEO] Update Your Company Information
    • Import
      • Import Overview
      • Scanner Settings for Import Tool
      • [VIDEO] Import Attendance Data
      • [VIDEO] Fix Import Errors
    • Payments
      • Set Up Direct Deposit
      • Format Checks
      • Issue Payments
      • Void Payments
      • Make Non-Claim payment Adjustments
      • Generate & Use the QuickBooks Export file
    • Messages
      • Enable Messaging for Centers
      • Message Centers in KidKare
      • Center Sponsors: View Received Messages
      • Center Sponsors: View Sent Messages
      • Center Sponsors: View Message Reports
    • ARAS/SFSP
    • Home Providers
      • Español
        • Para Español
        • [VIDEO] Introducción a KidKare
        • [VIDEO] Inscripción de un niño
        • [VIDEO] Registrar una comida
        • [VIDEO] Enviar a patrocinador
      • Manage Your Account
        • Reset Your Password from My Site
        • Edit Provider Details
        • Update Your Payment Information
        • Cancel Your Accounting Subscription
        • Sign Desk Reviews Electronically
      • Enroll & Manage Participants
        • Enroll Participants
          • Enroll a Participant
          • Enroll New Participants with eForms
          • [VIDEO] Work with eForms
          • [VIDEO] Completing eForms Onsite
          • Approve eForms
          • Generate Submitted Forms
        • Manage Participants
          • Filter & Sort the Participant List
          • Edit Participant Enrollment Information
          • Upload Participant Photos
          • Access, Record, and Print Immunization Records
          • Withdraw a Participant
          • Reactivate Withdrawn Participants
      • Manage Attendance
        • Add and Edit Check In and Out Times
        • Record Temperatures During Check-In
      • Manage Meals & Menus
        • Record a Meal
        • Delete a Meal
        • Create a Reusable Menu
        • Copy and Paste a Month of Menus
        • Schedule Menus
        • Print Scheduled Menus from the Calendar
      • Manage Calendars
        • [VIDEO] Use the Provider Calendar
        • [VIDEO] Use the Participant Calendar
        • Mark School Out
      • Manage Claims
        • Send Claims to Your Sponsor
        • View Claims
      • Manage Messages
        • Send Messages
        • View Received Messages
        • View Sent Messages
        • View Message Reports
        • View & Update Contacts
      • Reports
        • Accounting Reports
          • About Accounting Reports
          • Print an Account Statement
          • Year-End Tax Reports
          • Print the ePay Settlements Report
          • Form 1099-K
          • Print W-10s for Payers
        • Participant Reports
          • Print an Enrollment Form
          • Emergency Contact List Report
        • Claim Statement Reports
          • Print the Tax Report
        • Meals and Attendance Reports
          • Print the Food Served Report
          • Print the Verify In/Out Times Report
          • Print the Attendance Detail Report
          • Print the Claimed Foods and Attendance Report
        • Menu Planning Reports
          • Print Scheduled Menus
        • Review Reports
          • Print the Review Report
        • Worksheets
          • Print an Enrollment Renewal Worksheet
          • Print a Blank Enrollment Form
      • Recorded Webinars
        • [VIDEO] KidKare Basics
      • Resources
        • CACFP Product Calculator
        • USDA Links and Resources
    • Centers
      • Manage Your Account
        • Log in to KidKare
        • Clear Sample Data
        • Update Center Settings
        • Manage Classrooms
        • Assign Classrooms
        • Enable Grain Ounce Equivalents
        • Enable Individual Infant Menu Reporting
        • Require Attendance Certification
        • View Your Account Information
        • Find Your Client ID
        • Update Your Site Details
        • Update Your Subscription Information
        • Cancel Your KidKare Subscription
      • Add & Manage Users
        • Add Users
        • Manage User Accounts
        • Set User Permissions
        • Reset User Passwords
      • Enroll & Manage Participants
        • Enroll Participants
          • [VIDEO] Add Participants Online Using eForms
          • [VIDEO] Import Participants
          • [VIDEO] Add Participants Manually
          • Activate Pending Participants
        • Use eForms
          • Understand eForms
          • [VIDEO] Work with eForms for Sponsored Centers
          • [VIDEO] Add a Signature for eForms
          • [VIDEO] Customize eForms Email Templates
          • [VIDEO] Update Guardian Email Addresses
          • [VIDEO] Send Invitations
          • [VIDEO] View Enrollment Status
          • [VIDEO] Resend Invitations
          • [VIDEO] Cancel Invitations
          • [VIDEO] Complete eForms Onsite
          • [VIDEO] Mark Forms as Manually Completed
          • Approve eForms
          • [VIDEO] Approve & Renew eForms
          • Export Enrollment Renewal Data
          • [VIDEO] Run Enrollment Reports
        • Manage Participants
          • View Participants
          • Add Photos
          • Edit Participant Details
          • Edit Participant Schedules
          • Manage Participant Contacts
          • Manage Infant Information
          • Manage Participant Schools
          • Manage Allergies/Conditions
          • Withdraw a Participant
          • Print Participant Details
        • Record Attendance
          • [VIDEO] Record Attendance and Meal Counts
          • Use Select All to Record Meal Counts
          • Record Temperatures with Daily Attendance
          • Correct Daily Attendance
      • Manage Food & Menus
        • Manage Foods
          • Manage Food Categories
          • Add and Edit Foods
          • Remove Foods
          • Export Your Food List
          • Manage Food Rules
          • Manage Grains Ounce Equivalents Calculations
        • Manage Your Menus
          • [VIDEO] Record Daily Menus
          • Record Individual Infant Menus
          • [VIDEO] Estimate Attendance
          • Record Actual Quantities Served
          • Record Leftover Quantities
          • Override Ounce Equivalents Calculations
          • [VIDEO] Create Menu Templates
          • Manage Menu Templates
          • Print Individual Infant Menus
          • Manage Menu Footers
        • Manage the Menu Calendar
          • Understand the Menu Calendar
          • Copy & Paste Menus
      • Manage the Calendar
        • Manage School Out Days
      • Process & Manage Claims
        • Sponsored Centers
          • Submit Claims to Your Sponsor
          • List Claims
          • View Claim Detail
        • Independent Centers
          • Calculate Claims
          • Recalculate Claims
          • Adjust Claim Counts
          • Mark Claims as Submitted
          • Record Payments from the State
          • Delete Claims
          • View Claim History
          • View the Claim Change Log
          • Review the Milk Audit
        • Error Codes
          • Error Codes 1-33
          • Error Codes 38-71
          • Error Codes 72-105
          • Error Codes 106-109
      • Manage Expenses
        • Understand Expenses
        • Manage Vendors
        • Enter Expenses
        • View Expenses
        • Export Expenses
        • Print Expenses
      • Manage Messages
        • Send Messages
        • View Received Messages
        • View Sent Messages
        • View Message Reports
        • View Contacts
      • Reports
        • KidKare Accounting Reports
          • Print Form W-10
          • Print the Other Income Report
          • Print the ePay Settlements Report
          • Print a Statement of Account
          • Print the Statement of Itemized Payments Report
        • Participant Reports
          • Blank Enrollment Forms
          • Participants Not Claimed Report
          • Participant Roster
          • IEF List
          • Participant Racial Counts Summary Report
          • Participant IEF/Child Enrollment Form
        • Claim Statements Reports
          • Claim Error Report
          • Claims Roster
          • Claim Payment Details Report
        • Finance Reports
          • Center Receipts Journal Report
          • Labor Tally Sheet
          • Year-End Tax Summary Report
          • Non-Profit Status Report
        • Meals & Attendance Reports
          • [VIDEO] Menu Production Record
          • Weekly Quantities Required
          • Center Weekly Menu
          • Center Monthly Menu Plan
          • Menu Notes Report
          • In/Out Times Report
          • Print the Infant Feeding Report
          • Daily Attendance + Meal Count Report
          • Weekly Attendance + Meal Count Report
          • Monthly Claimed Attendance Only Report
          • Weekly Paid Attendance + Meal Counts Report
          • Estimated Meal Count Summary Report
          • Actual vs Estimate Meal Count Summary Report
          • Monthly Paid Attendance Only Report
          • Monthly Paid Meal Counts by Age Group Report
          • Monthly Claimed Meal Counts by Age Group Report
          • Monthly Claimed Meal Count Summary
          • Monthly Paid Meal Count Summary
          • Daily Transportation Log
          • Daily FRP Report
        • Rates Reports
          • IEF Poverty Rates
          • CACFP Reimbursement Rates
        • Worksheets
          • Blank Attendance + Served Meals Worksheet
          • Blank Labor Tally Worksheet
      • ARAS/SFSP
        • [VIDEO] ARAS Feature
        • [VIDEO] Record Attendance and Meal Counts
        • Send Claims to Sponsor
        • [VIDEO] ARAS Reports and Sign in Sheets
    • Accounting
      • Get Started with KidKare Accounting
        • Sign Up for KidKare Accounting for Homes
        • [VIDEO] Welcome to KidKare Accounting!
        • Get Started with Accounting
        • Complete KidKare Accounting Handbook
        • Set User Permissions for Accounting
        • Transfer Your Data to an Independent Account
        • Set Up a PIN for Your Financial Data
        • Manage Your Accounting Settings
        • Customize Accounting Email Templates
        • Set Up Siblings in KidKare
        • Designate Payers for Invoices
        • Understand Invoice Statuses
        • Resolve the "Invalid Value Passed For Email" Error
      • Manage Participant Accounts
        • Manage Contacts
        • Manage Agencies
        • Set a Default Rate for Invoices
        • Split Payments Between Payers
        • Manage Account Credits
        • Manage Invoices on Participant Accounts
        • Send a Statement of Account
      • Manage Invoices
        • Create an Invoice
        • [VIDEO] Create a Recurring Invoice
        • Apply Credits to New Invoices
        • View Invoices
        • Edit Invoices
        • Add Comments to Invoices
        • Record Invoice Payments
        • [VIDEO] Record Refunds
        • Email an Invoice
        • Print Invoices
        • Delete Invoices
        • Restore Deleted Invoices
      • Manage Other Income
        • Record Other Income
        • View Other Income
        • Edit Other Income
        • Delete Other Income
        • Print Other Income
      • Use ePay
        • Understand ePay
        • [VIDEO] Create and Verify an ePay Account
        • Edit Your Stripe ePay Account
      • Home Childcare Expenses
        • Manage Expenses
          • Record Expenses
          • Add a Custom Expense Category
          • Track Food & Vehicle Expenses
          • Add and Manage Vehicles
          • Add and Manage Mileage Records
        • Calculate Time-Space %
          • Enter Time/Space Calculations
          • Add Participant Hours to Time/Space Calculations
          • Record Work Hours When Participants are not Present
    • Guardians
      • Pay Invoices
        • Know Your Payment Options
          • Understand Transaction & Debit/Credit Card Fees
          • ACH FAQs
          • Accepted Credit Cards
          • KidKare Parent Portal Handbook
        • Pay Your Invoices
          • Manage Payment Methods
          • Set Up & Manage AutoPay
          • Pay Invoices
          • View & Print Invoices
      • Renew Enrollment
        • Completing Electronic Enrollment Forms
      • Manage Messages
        • View Messages
        • Update Notification Settings
      • Reports
        • Print a Statement of Account
        • Print a Statement of Itemized Payments
    • Parachute
      • Getting Started with Parachute
        • Early Access Users
        • Logging between Parachute and Food Program
        • Getting Started Guide
        • Settings Walk Through
        • Onboarding Children and Payers
        • Home Page
      • Create & Manage Invoices
        • Invoices vs. Income Sections
        • Invoice Search
        • Create Invoices
        • Manage Invoices
        • Using ParaPay
      • Accounting Tools
        • Income Search
        • Adding Other Income
        • Expenses
          • Home Provider Expenses
      • Guardian/Agency Portal
        • Getting Started
        • Home Page
        • Pay Invoices
        • User Initiated Payment
    • Support
      • Reset Your Password
      • Subscribe to System Status Updates
      • Scheduled Maintenance Windows
      • Use the Live Chat Feature in KidKare
      • Troubleshoot Login Issues
      • Troubleshoot Report Generation Errors
      • W-10 and Other Reports with Mismatched Invoice Totals
    • Training Resources
      • Single Site Fast Track Training Course
      • Training Videos
        • Training Videos for Independent Centers
      • Recorded Webinars
        • KidKare for Sponsored Centers
        • 2023 KidKare Accounting Webinar
        • Best Practices for Tax Time with Tom Copeland and KidKare
    • Home

    Center Sponsors

    Sponsors of Centers: Get Started with KidKare

    Billing Information

    Observer Mode

    Claims

    Children

    eForms

    Center Management

    Review Centers

    Menus/Attendance

    Foods

    Reports

    Administrative Tasks

    Import

    Payments

    Messages

    ARAS/SFSP

       System Status

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