Transferring PRO Subscriptions (Accounting Users Start Here!)

Subscription Terms

Subscriptions to Minute Menu Kids PRO will continue in KidKare. Once the subscription expires, continue using the Accounting Features in KidKare. Click here for pricing information. If your Minute Menu Kids PRO account has already expired but you'd like your information to transfer, please see Expired and Expiring PRO Subscriptions.

Data Migration

When you click the Accounting link in KidKare for the first time, you will be prompted to migrate your data. The migration process only takes a minute or two. This process brings over accounting data for 2016 and 2017 YTD. You may continue to view older data through your PRO account. However, after you log in to KidKare, you will have read-only access to your Minute Menu Kids Pro data. This means that you will be able to print and save your data, but you will not be able to edit it or add new data. See Data Migration From PRO to KidKare for more information.

Billing Information

KidKare will prompt you to enter your credit card information for billing purposes. If you currently have a subscription, you will not be billed until your current subscription expires. To see when your subscription ends and view your next bill date in KidKare, click Home and select My Site. Check the Subscription Details section.

Accounting Features

The subscription will give you access to the Accounting Features of KidKare, which includes the following (and more!): 

  • Creating Invoices
  • Creating Recurring Invoices
  • Emailing Invoices to Parents
  • Recording Payments
  • Recording Expenses
  • Time-Space Percentage

Electronic Payment (ePay)

You must set up ePay again in KidKare because KidKare uses a different back-end payment processor. The approval process could take 1-3 business days. See Create and Verify an ePay Account for more information.

Expect Changes

Some features from PRO have not been added to KidKare yet, including: certificate making, daily reports, chart maker, and the resource center. However, new features will be added periodically, and KidKare will continue to grow and address the needs of day care providers and centers. KidKare is also conveniently accessible on smart phones, tablets, and computers

Tax Time

If it is close to tax time, we recommend you wait until after you've filed before moving over to KidKare. That gives you plenty of time to get used to KidKare before your next tax deadline.

Some Initial Setup is Necessary

There is some setup required for KidKare Accounting. You must do the following:

  1. Designate Payers: Before you can create an invoice for a child, you must designate at least one of their parents/guardians as a Payer of invoices. For more information, see Designate Payers for Invoices.
  2. Create Parent Accounts (Optional): Create parent accounts  that allow parents to log in to KidKare and view their invoices. However, parents cannot pay invoices in their account unless you apply for ePay and approve parents to use it. For more information, see Creating KidKare Accounts for Parents.
  3. Set Up ePay: ePay allows parents to pay their invoices online using their bank account or credit card. Note that approval for ePay can take 1-3 business days. Also, if you are using a Mac or other Apple device, we do not recommend you set up ePay in Safari. If you do so and get a blank page, try again on a different device or in a different browser. We recommend Google Chrome for this. For more information, see How to Apply for ePay.
  4. Enable ePay for Parents: If you're using ePay, enable the ePay User option for each parent.  You can only complete this step once you've already been approved for ePay. See How to Approve Parents for ePay for more information.
  5. Set Up ´╗┐Recurring Invoices: Set up recurring invoices once to save time on future invoices. Parents that use ePay and receive a recurring invoice can approve automatic payments after they receive their first invoice. See How to Create a Recurring Invoice for more information.